Pay Data Reporting

Subscribe to Pay Data Reporting via RSS

Ahead of the May 13, 2026, filing deadline, the California Civil Rights Department has released preliminary templates and updated FAQs for the 2025 pay data reporting cycle. Although these simplified templates may still be revised, they highlight new mandatory data fields, including exemption status, employment type, and total annual weeks worked. Read more about these…

Massachusetts employers with 100 or more employees should prepare now for the next round of state pay reporting, as the deadline is quickly approaching. This year, the reports are due by February 2, 2026, as the normal February 1 deadline falls on a weekend and is extended to the next business day.

Massachusetts’ “An Act…

On December 4, 2025, the New York City Council voted to override Mayor Eric Adams’ veto, enacting new local laws that significantly expand pay transparency obligations for private employers.

Under the new law, employers with at least 200 employees must report pay data, including demographic and occupational information, on an annual basis following a…

As a reminder, starting October 29, 2025, Massachusetts employers with 25 or more employees must comply with the Commonwealth’s new pay transparency and disclosure requirements. The Act Relative to Salary Range Transparency directs covered employers to include pay ranges in all job postings and provide this information to applicants and employees upon request.

The pay…

On October 9, 2025, the New York City Council passed amendments to local laws that, if passed, would impose new pay equity reporting obligations on certain private employers and require the city to conduct annual pay equity studies.  These measures are designed to identify and address wage disparities based on gender, race, and ethnicity.

In recognition of the 15th anniversary of the Lilly Ledbetter Fair Pay Act, the Biden Administration has released a proposal that would prohibit federal contractors from using a job applicant’s prior salary history when setting pay and require federal contractors to post the expected salary range in its job postings. >>Learn more here.

This year, employers in California have updated pay data reports to submit to the state’s Civil Rights Department (CRD). Senate Bill (SB) 1162, passed in 2022, updated previous employee pay data reporting obligations and created an entirely new obligation to pay data reporting related to “employees hired through labor contractors.” This year, these pay…

On September 27, 2022, California Governor Gavin Newsom signed Senate Bill (SB) 1162, which requires certain employers to provide more pay transparency on pay scales and expands pay data reporting obligations for other employers. The new obligations take effect on January 1, 2023. Previously, under California law, employers had to provide an applicant with…

Illinois Governor J.B. Pritzker has signed into law an amendment to the Illinois Equal Pay Act (IEPA) requiring companies with 100 or more employees in Illinois to obtain an equal pay registration certificate from the Illinois Department of Labor (IDOL).

Previously, only companies with more than 100 employees were required to complete the IEPA registration…

On February 17, the California Senate introduced SB 1162, which—if passed—could give California the most aggressive pay transparency laws in the nation. Again. The draft California law enhances two common state law pay transparency strategies: proactive wage range disclosure and pay data reporting.

Proactive Wage Range Disclosure

California was the first state in…